2023 ESP Call for Proposals

The ESP Professional Development Committee is seeking proposals for scholarly presentations for the 2023 ESP National Conference hosted by the Montana Alpha Chapter in Billings, Montana, September 25-28, 2023. 

We request members to submit proposals on current and emerging Extension topics that will engage all members with a variety of interests and experience. We also encourage proposals that highlight successful programs and strategies for reaching diverse and/or new audiences, such as urban, Latino, Millennials, etc.

The lead presenter must be a current member of ESP (either a new member this year, or a returning member who paid dues last year as well as this year) to submit a proposal. Up to three additional presenters are allowed for concurrent sessions but 50% of all presenters must be ESP members.

An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission. A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.

National Conference Proposals: Due by February 15, 2023

Lead presenters will be notified of their selection by June 1, 2023.

a) National Conference Concurrent Sessions Requirements:

Concurrent sessions will be 50-60 minutes in length, which includes setup, making the presentation, question/answer period and take down.

• A concurrent session may be a presentation, panel discussion, round table discussion, hands-on demonstration or any other methodology.
• An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission.  A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
• One stipend will be given to the lead presenter of a Concurrent Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
• Indicate whether you would be interested in submitting this as a Poster Presentation if not accepted for a Concurrent Session Presentation.
• Proposals require a 2,500 character maximum abstract and a 300 character maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

b) National Conference Ignite Session Requirements:

An Ignite Session is a method of sharing an exciting, educational message in five minutes. Presenters should cover a specific topic in a maximum of five minutes and may use up to 20 PowerPoint Slides that advance automatically. The presenter will have two additional minutes for questions and answers.

• An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission. A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
• One stipend will be given to the presenter of an Ignite Presentation if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
• Proposals require a 2,500 character maximum abstract and a 300 character maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

c) National Conference Research Presentation:

Research sessions will be 20 minutes in length (including questions), which includes setup, making the presentation, question/answer period and take down. There will be two sessions per concurrent session.

• The intent is to share research related to Extension work in a specific program, topic, need or outreach method.
• An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission.  A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
• One stipend will be given to the lead presenter of a Research Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
• Proposals require a 2,500 character maximum abstract and a 300 character maximum summary submitted via the ESP website (click on the “submit” button below.) Proposals will undergo a blind review process.

d) National Conference Poster Sessions Requirements:

Poster size will be maximum of 48” wide by 36” high and minimum 36” wide by 36” high. Posters may be placed on wall mounts, on easels, or on one half of a 6’x30” skirted table, depending on hotel accommodations. Regardless of presentation options, a solid surface will be provided for you to attach your poster.

All posters exhibited during the National ESP Conference will undergo an additional review by a subcommittee of the ESP Professional Development Committee to determine awards.

• Poster presenters will be expected to be available during a specified time to staff their posters.
• An individual may be the lead presenter on only one poster session proposal submission. A person may be included as a co-presenter on one additional poster session proposal.
• Proposals require a 2,500 character maximum abstract and a 300 character maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

Scoring Criteria for all Concurrent, Ignite, Research & Poster Session Submissions – conducted via blind review

Category	Points
Presentation applies to a broad cross section of ESP members.	0-15 pts
Presentation has clearly defined outcomes and/or includes best practices.	0-20 pts
Presentation topic is based upon a foundation of research, theory or practical application.  Ability to replicate program, if appropriate	0-15 pts
Presentation topic represents a collaboration and team effort. Collaboration and team effort demonstrated Working across disciplinary areas, if appropriate	0-10 pts
Presentation reflects innovation and cutting-edge content.	0-10 pts
Presentation stimulates audience engagement (as necessary or appropriate) and adoption of new practices or research. Provides tools/resources to implement practices or research findings	0-10 pts
Presentation abstract clearly communicates content and intent of proposal	0-20 pts
Total Points Possible	100 pts

Submission Link at the bottom of this page

Additional National Conference Guidelines and Information

All session presenters are responsible for:

• Their own expenses including registration for the conference, travel, lodging, and workshop materials.
• Presenting their session during their assigned time slot.
• Being available for consultation with participants immediately following their presentation.
• All conference presenters MUST register for the conference and are expected to attend the entire conference.
• All presentations must be submitted to the ESP National Office for posting on the website.

National Conference Stipends for Current ESP Members
Current ESP members who participate in the entire National Conference may qualify for a stipend/award:

• Concurrent Session Presentation: $350 stipend
• Research Presentation:  $100 stipend
• Ignite Presentation: $100 stipend
• The top ten posters will receive a $100 award (not a stipend). This award is not restricted by another conference stipend you may receive.

Other stipends are provided for:

• Official National Committee Members: $200 (must attend and sign-in for your regional meeting and committee meetings during the conference), and
  
• Council Voting Delegates: $200 (must be registered as a delegate, attend the regional meeting and check-in, and attend, as a voting delegate for your state at the National Council meeting).
• A member is eligible to receive only one stipend. The stipend with the highest value will be awarded. Following the conference, you must fill out the online stipend form which will be made available after the conference.

If you have questions, please feel free to contact Travis West, ESP Professional Development Committee Chair at west.222@osu.edu